October 5, 2008

12:00pm to 1:30pm

CTO: 1200

Attending: Walter, MAK, Mira, Steve/Rat, Deby Baker (Jericho Road), Kitty, Felicia, Jeff Lail, Jason

Items:

I. Review of last meetings minutes - (September 7, 2008) (Steve)

 Motion made to accept pending striking of Cyberarts reference and corection of typos. Passed unanimously.

2.  Directors Report 2008-10-05 - (Walter)

New email for bookings: bookings@119gallery.org

Discussion of difficulties with FoP show and how to educate future exhibitors about proper framing, hanging and punctuality. Walter mentioned the forming of guidelines and how to enforce them. MAK mentioned that the term "check list" would be preferable/friendlier/more likely to be listened to than the term "guidelines." Kitty mentioned having a workshop on hanging exhibits.

3.  Curator's Report  (Mary Ann)

Recent shows: Mask show was a big success as it attracted kids and families who were proud to see the work displayed with established artists. Very good community outreach. Sold 3 pieces. FoP show had nice reception and was a good opportunity to network with UML, but as stated in Dir Report discussion had its issues.

Upcoming: Zine show is getting good advance press and enthusiastic anticipation from participants. After Zine show focus will be on "But Why" (Nov 12) and Jury show (Nov 25). Discussion of holding off on Zine workshop due to promotional timeframe challenges to work it in later with the regular educational program.

4.  Financial Report

       Monthly Reports  (Jason). Down $2,000 in September. Felicia estimated that 119 needs to bring in $50-60,000/annual to cover expenses. Discussion of record keeping categorization.   

       Grants (NAMAC, MCC, Other) (Mary Ann). NAMAC grant went in to cover merch page development. No grants being submitted to LCC by MAK due to potential for conflict of interest. Deby's role and how she came in explained by Felicia. MAK asked that the creation of an expenditures report be put on the calendar.

       Development Committee Formation (Felicia).

       Fundraisers (Mira). Jazz Brunch Discussion of video montage for display during Jazz Brunch of 119 clips.

5.  Marketing Report (Mira)

In addition to report Mira has joined Grant Review Board to develop an improved understanding of the process. Looking for ways to push promotion of Soundscapes which can be used to further a relationship between 119 and UML. 

6.  New Business

Motion to accept Jeff Lail as board member passed unanimously pending signing of letter of acceptance.

MAK brought up security concerns over someone tagging front piece by EyeFormation (easily addressed), side of buidling was tagged (easily painted over), money was taken from jar on front desk during a recent event (loss of less than $60 but we need to watch front desk more carefully). Suggestion that we add a video camera to outside of building.

CTA: 13:20.