Board Meeting Minutes

March 18, 2007 from 12:00 pm to 2:00 pm.

Members Present include; Felicia Sullivan, Chair, John Craig Freeman, Sethaney Pen, Heather Mc Quiston, Sam Smiley, Walter Wright.

The meeting was conviened 12:14.

1) Approve Agenda:

Add Astrodine.

Add transfer of Clerk duties.

2) Approval of Minutes

The minute from the February meeting were unanimously approved.

3) Staff reports

Walter filed the Executive Director's report. Please see Director's Report dated 2007-03-18. Discussion of Registration fees followed. $40 seems unreasonably inexpensive. Various fee structures were debated.

The Curator's Report was table until Mary Ann returns next month.

4) Financial Reports

Heather filed the Financial Report. Please see Budget dated 2/1/2007 through 2/28/2007. Discussion of need to increase income to cover rent followed.

Felicia filed the Development Committee's report. Fund Raiser Brunch, the committee was asked to publicize by forwarding email and handing out flyers. The goal is to get 30 or 40 people.

5) Programing Committee

Walter filed the Education Program report. He indicated that the plan is posted on the 119 Wiki. Walter wants to offer one course a month in each Web Design, Video and Sound. This would be in addition to Masters Class. The board indicated that it is important that the program should be list on-line and people should be able pay on-line. Walter is going to print up a pamphlet with the education program info. The program should be ready to launch by April 1st.

Events Sam reported that on May 2nd. through 5th. Astrodine will produce a cyberarts event with Lesley University http://www.lumeneclips.com/nightvisions.

Sam reported that she plans to propose a DVD journal to be produced through 119 Gallery with Astrodine. It would be a series of curated video works to be published as a video journal to be aired at 119 Gallery in fall. The board recommended that Sam put together a formal proposal for the board.

6) Board Retreat

The Board Retreat was rescheduled for May 20th, 12:00 - 4:00 pm. Info on the retreat is posted on the wiki. The board is looking into alternative locations.

7) Electronic Record

8) Transfer of Clerk duties

John Craig Freeman's resignation as Board Clerk was unanimously accepted.

Sam Smiley's nomination as Board Clerk was unanimously accepted.

(ATTN TIME CHANGE) Next meeting is April 22 nd 6:00 - 7:30.