In Attendance: Walter, Jeff, Dan, Craig, Jeanette, Felicia, Rat, Setheyny

CTO: 1220

Review of  Director's Report.

CTC VISTA: Housing arrangements for VISTA volunteer are still being worked out. A temp arrangement has been set up where she can stay with Felicia but this is not long-term.

Kevin Frennette brought up using the space as an artists incubator in a discussion with Walter.

Website Update: Technical difficulties (email forwarding crash, domain forwarding crash) have gotten in the way of switching over to the New Site

Discussion of fees related to event staffing and event clean-up. There was a general consensus that having a door person, fixing holes in walls, cleaning up spills and other strains on 119 resources are areas where the gallery should be compensated.

Contracts: It was decided that the gallery would no longer be allowing AB3 to book events due to continuing damage to facility, failure to sign a contract, poor communication on the part of the band and general lack of respect to 119 personnel. There was discussion of how soon a contract needs to be signed before an event. Discussion of how many contracts need to be signed for multi-act shows (one contract for producer vs. seperate contracts for each band, what about shows produced by 119?). Individual accountability was brought up. Precautionary measures against damage and theft were briefly brought up. It was acknowledged that holding bands accountable for the actions of individual audience members isn't entirely fair to the bands. Discussion of different types of contracts (artists, bands, rentals).

Discussion of how to encourage people who view the gallery as a space to see bands to see it for being a gallery and encourage their further involvement. Should this be a goal? How realistic is it? What is our goal by having bands play here?

Volunteer level membership was brought up to encourage more active volunteers. There was a discussion of how to better organize, support and encourage volunteer event staff. Possibility of a volunteer meeting was brought up.  Need to have guidelines for volunteer membership.

Curator need a job description from Maryann.  Require draft by next meeting.

Fundraiser was a success.  40 attendees.  Made a profit of ~$600.   Planning went OK.    Didn't get advertising out soon enough for those who wanted to come.  Folks needed more advanced notice.  Needed details of event sooner.  Running of even went well and roller girls was fun.  No sound system and couldn't hear what was going on.   Coordination amongst planners a bit sporadic and confused.

Board development: Lisa Garbett has resigned. 

Personnel policies:  need to have rudimentary policies in place.  Felicia will work on some basic ones.    Walter will email Ben Sheldon about personnel policies.

Adjourn:  1:57 pm 

Next Meeting:  Sunday, July 6th @ noon

ACTION ITEMS

Artist contract (Maryann)

Band contract (Dan and Walter)

Rental contract (We have)

Curator Job description (Maryann)

Basic Personnel policies (Felicia)

Personnel policies from Americorps VISTA (Ben)

Guidelines Volunteer membership (Sethaney)

Policy and procedures for all contracts (Dan, Walter and Maryann)