CTO: 11:15am

In att: Ysok, Jason, Kitty, W2, MAK, Felicia, Rat, Angie, Jim

Minutes from previous meeting accepted unanimously

Treasurer's Report: Checking balance is -$23,500 (mainly rent). Accuracy of reports has been greatly improved. It was stated by multiple boardmembers that a more accurate understanding of our current situation will help us to better address matters.

MAK suggested we approach our financial GLCF to find out about hosting an event with potential funders. A related discussion on the matter of trusts also took place. This will be looked into further by MAK and Jason. Felicia brought up that grant deadlines are coming up (August 25th). Walter recommended checking in with George Duncan.

Felicia estimates that we will be -$45,000 by the end of the fiscal year based on current expenses and incoming fund amounts.

Discussion on hiring a grant writer for $150/month with the expectation of one grant written per month. Discussion tabled for a Development Committee meeting.

Concerns voiced about approaching funders with our current balances.

Report accepted unanimously

Director's Report

Discussion regarding ArtSpace. Overlook will be meeting with LTC this week to further discuss LTC's facility requirements.

As the result of Spiral not paying 119 after use of the space it was brought up that any organization that wants to use the space should be required to have an organizational membership ($100/yr).

Floors will be done for $2,000. 

Ysok brought up concerns regarding outside appearance of building. Felicia and Walter suggested compiling a list of major cosmetic projects that we could put out for bid (painting, chairs, neon signs). Tabled for development committee.

New intern started this week (Fred from Middlesex).

Curator's Report:

Seduce Me: Big success. Lack of communication may have resulted in loss of a sale. Two of the artists still haven't picked up their stuff.

ArtBeat at Armory Park: Made $47 after expenses. Mayor attended, the neighborhood liked it and would likely be willing to work with us again.

Upcoming events need press. 

CMAA event will need to be rescheduled. Felicia stated that this event should be able to get about $1,500 in sponsorship without interfering with the CMAA's own fundraising efforts.

2010 schedule is being developed.

Marketing Report:

Incomplete marketing manuel is available online. It was mentioned that the easiest way to get this done would be if someone could interview Mira about what her job was and transcribe it into manuel  format.

Our new intern Fred is very knowledgable about Facebook and may be able to use it to keep track of membership dues.

Development Committee:

GLCF and NEA are due in August. Walter, Felicia and Jim will meet to discuss on Tuesday.

"Timeless on Chelmsford St"

Piece complimenting 119 written by Paul Marion opened discussion about the public's perception of the gallery. Walter expresssed concerns that 119 is still being too tightly connected with his name.

Walter also expressed concern that the public does not fully understand that 119 has a higher focus on art innovation, as evidenced by our being grouped with Western Ave.

General marketing discussion ensued.

Reasons why an organizer would want to have an event at a gallery space as opposed to a coffee shop or bar: 1) No conflicts with other patrons. 2) Less pressure in general.

CTA: 1:00p