February 18, 2007 from 12:00 pm to 1:30 pm.

Members Present include; Felicia Sullivan, Chair, Mary Ann Kearns, Heather Mc Quiston, Sethaney Pen, Sam Smiley, Walter Wright,  Outlet Rep. – Mark Henderson

Absent:  John Craig Freeman, Karen Psaledakis.

The meeting was convened at 12:15 am.

1) Welcome potential new Board members

• Tabled - Sylvia Cowan to come to the March meeting.

2) Approval of Minutes

• The Minutes from the January meeting was unanimously approved.

3) Staff Reports

Executive Director Report (Walter)

• Please see Director's report dated 02/18/2007.
• Please note that references to March in narrative should be corrected to read February.  Reference to February in narrative should read January.  Discussion regarding programming of bands.  Recommended that punk / rock bands be booked when gallery does not have art work up.  Procedures to control crowds and minimize damage are working, but still need tweaking. 

 

 

Curator Report (Mary Ann)

• Please See Curator report dated 02/18/2007

4) Financial Report

Heather presented monthly income and expenses for January 2007.  Budgeted amounts need to be reallocated to reflect time when funds will be expended.  Also need to figure out a way to record rent (even if it is in-kind).  Current spend rate is about $3000 / mo.  Need to increase amount of regular income, suggested doing this through facility rent.

5) Committee Reports

Development Committee

• The Development Committee still needs to meet.  Will tackle following tasks: sponsorhip for exhibits, creation of a rate sheet for facility rental for private and corporate events, grant writing, individual fundraising.  Committee will meet Sunday, February 25, 2007 @ noon at the Gallery.

 

Programming Committee

• Please see Director's report dated 02/18/2007.
• Suggested that gallery begin considering online distribution of work.

6) Electronic Record / Wiki

Wiki is set up at http://119gallery.pbwiki.com (if you need a password it is “board”)

All documents – minutes, reports, job descriptions, brainstorming will be put there

7) Curator Job Description

Draft job description submitted (also on wiki). Members encouraged to review and provide changes or comments (either via email, on wiki, will discuss at next meeting).

Agenda Items For Next Meeting

Press List. (Mary Ann ) – begin on wiki

The next board meeting will take place at 119 Gallery March 18th 12:00 am. 4:00 pm.   This is an extra long board meeting to conduct some strategic planning and create action items for the next year.  Board members are asked to mark the third Sunday of every month for regularly scheduled meetings.

Prepared by Felicia Sullivan